The West End Coal Harbour Community Centre (WECCA) strives to enhance the quality of life of the residents of the West End/Coal Harbour Community by providing recreational, educational, and social activities and services which are accessible and responsive to the changing needs of the community.

WECCA’s recreational programs are primarily delivered in Vancouver Park Board facilities, in particular the Denman Street West End Community Centre, the Coal Harbour Community Centre, and Barclay Manor. WECCA also provides programming in the non-school hours of the King George High School gym and outdoor field and tennis courts.

Role Overview

Following a recent organizational structure review, and with the pandemic implications at-hand,the WECCA Board of Directors has identified the importance of establishing an Executive Director position to serve as the key management leader of WECCA.

Initially established as a full-time, one-year fixed-term contract, the Executive Director will be responsible for overseeing the administration, programs, and strategic plan of the organization. The Executive Director will provide a main link to the Park Board Site Supervisor on matters of the physical faculties, Park Board staff support for programming, and all other shared responsibilities. Other key duties will include marketing and community outreach and mayinclude fundraising. The position reports directly to the Board of Directors.

General Responsibilities

Board Governance: Works with the Board to fulfill the organization mission.

  • Responsible for leading WECCA in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

Financial Performance and Viability: Manages resources in accordance with the Delegation of Authority to ensure the financial health of the organization.

  • Responsible for the fiscal integrity of WECCA by working with the Office Manager and the Board Treasurer to present to the Board a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
  • Responsible for fiscal management within the approved budget, ensures maximum resource utilization and maintenance of the organization in a positive financial position.
  • Responsible for the development of funding and financial opportunities necessary to support and WECCA’s mission.

Organization Mission and Strategy: Works with Board, WECCA staff and Park Board staff to ensure that the mission is fulfilled through programs, strategic planning, and community outreach.

  • Responsible for supporting the Board in the development of a strategic plan and to develop a work plan to support the implementation of the strategic plan.
  • Develops and maintains a close professional working relationship with the Park Board Site Supervisor and other Park Board staff as appropriate.
  • Responsible for the development and implementation of an approved communication strategy that includes increasing:oour visibility in the communities we serve.
    • our capacity by partnering with other professional, non-profit, and private organizations.
    • our influence with government agencies to make positive changes.
    • our influence with political representatives.

Organization Operations: Oversees and implements appropriate resources including WECCA staff and volunteers to ensure that the operations of the organization are maintained with the goal of the future enhancement.

  • Responsible effective administration of WECCA’s operations in accordance with the Delegation of Authority.
  • Responsible for:
    • the hiring and retention of competent, qualified staff.
    • day to day direction and leadership of staff.
    • evaluating the performance of staff, including performance management.
  • Responsible for managing the society’s volunteer program in close collaboration with the Committee Chairs.
  • Establishing employment and administrative policies and procedures for all functions and for the day-to-day operation of the non-profit.
  • Ensuring that WECCA’s policies and procedures as determined by the Board are followed.
  • Responsible for reviewing, approving, and signing all notes, agreements and other instruments made and entered into and on behalf of the organization as delegated by the Board or refers them to Executive Committee for review or signature.
  • Responsible for the maintenance of the society’s records, databases, and electronic media.
  • Responsible to oversee the organization and management of Board and committee meetings.
  • Responsible for other duties as assigned by the Board.

Qualifications and Experience

  • A bachelor’s degree or equivalent.
  • Five or more years non-profit management experience.
  • Skills to collaborate with and motivate Board members and other volunteers.
  • Ability to interface and engage with diverse volunteer, donor groups and stakeholder organizations.
  • Budget management, including budget preparation, analysis, decision-making and reporting.
  • Human resources responsibilities with both union and non-union employees, staffing, team building, and performance management.
  • Records management for a non-profit society records, including hard copy, databases,and electronic media.
  • Strong written and oral communication skills, including ease with public speaking.
  • Knowledge of grant applications and fundraising strategies in the non-profit sector.

Personal attributes

  • Adaptable: demonstrates a willingness to be flexible, versatile, and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Behave ethically: understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
  • Build relationships: establish and maintain positive working relationships with others, both internal and external to the organization.
  • Communicate effectively: speak, listen. and write in a clear, thorough, and timely manner.
  • Foster teamwork: work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness and sustainability.
  • Lead: motivated self-starter to positively motiv ate others to achieve results.
  • Make decisions: understand the boundaries between Board of Director’s role and executive director’s role when assessing situations to determine the importance, urgency and risks and make clear decisions when timely.
  • Organize: set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.

Working conditions

  • The salary level for this full-time, one-year fixed-term position is set at $75,000, with benefits to include 10 days each vacation and sick leave as well as extended health and dental, according to each plans’ eligibility. The position may be established as a full-time, permanent role after the first year.
  • The Executive Director usually works in an office environment along with staff, but the mission of the organization may sometimes mean working in non-standard locations, including flexibility in hours to attend monthly Board and Committee meetings in evenings and occasional special events on evenings and/or weekends.

Employment equity

WECCA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from qualified members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not limited to: status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression, racialization, disability, neurodiversity, political belief, religion, marital or family status, or age.

How to apply

Vantage Pointis providing administrative support through the recruitment process. Please submit your resume and a cover letter to Maria Turnbull at mturnbull@thevantagepoint.ca by 9pm PST on Sun, Mar 7, 2021. Please note, first round interviews are anticipated to take place the week of Mon, Mar 15, 2021.

Only candidates that meet the minimum requirements will be considered. Applicants must be eligible to work in Canada